Access Tier: employee

Accounting Staff

Job Title: Accounting Staff

Department: Finance & Administration (Reports to Finance Manager/Controller)

FLSA Status: Exempt

Summary

The Accounting Staff is responsible for performing a variety of accounting and clerical tasks to support the financial operations of Mount Kato. This role assists in maintaining accurate financial records, processing transactions, and ensuring compliance with accounting procedures. The Accounting Staff works closely with the Finance Manager/Controller and other departments to contribute to the financial health and stability of the resort.

Essential Duties and Responsibilities

Accounts Payable:
Process invoices for payment, verifying accuracy and proper authorization.
Reconcile vendor statements and resolve discrepancies.
Prepare and process payments, including checks and electronic transfers.
Maintain accurate accounts payable records and files.
Accounts Receivable:
Prepare and issue invoices to customers for various services, including group sales, events, and other resort activities.
Track and record customer payments, ensuring accuracy and timeliness.
Follow up on past-due accounts and assist with collections efforts.
Reconcile accounts receivable balances.
Cash Handling and Reconciliation:
Process daily cash receipts from various departments, including ticket sales, food and beverage, and retail.
Prepare bank deposits and reconcile bank statements.
Maintain and reconcile cash drawers and petty cash funds.
General Ledger Support:
Assist with month-end and year-end closing procedures.
Prepare journal entries and account reconciliations as assigned.
Assist in the preparation of financial statements and reports.
Payroll Processing:
Assist with the processing of payroll for all resort employees, ensuring accuracy and compliance with wage and hour laws.
Maintain employee payroll records, including timekeeping, deductions, and tax withholdings.
Respond to employee inquiries regarding payroll issues.
Audit Assistance:
Provide support during internal and external audits by preparing schedules and providing documentation.
Assist in ensuring compliance with internal controls and accounting policies.

Qualifications

Associate’s degree in Accounting or a related field; Bachelor’s degree preferred.
Minimum of 1-2 years of experience in an accounting or bookkeeping role.
Proficiency in Microsoft Excel and other Microsoft Office Suite applications.
Familiarity with accounting software and systems.
Strong understanding of basic accounting principles and procedures.
Excellent attention to detail and accuracy.
Strong organizational and time-management skills.
Ability to prioritize tasks and meet deadlines.
Ability to work independently and as part of a team.
Strong communication and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to learn new software and systems quickly.
Experience in the hospitality or tourism industry is a plus.

Physical Demands

Ability to work in a standard office environment.
Ability to sit for extended periods.
Ability to use a computer and other office equipment.

Work Environment

Primarily office environment.
May require working extended hours during peak seasons or to meet deadlines.